You can change the privacy setting for a room you manage at any time. Secret – Non-members won’t be able to find this room or its room card, learn who has membership in the room, or read or post to it. The room card identifies the chat room managers. (This is the default setting.) To join a closed room, the user must ask a manager of the room to be added to the members list. Open rooms have no “membership” as such.Ĭlosed – Non-members can find this room and see who is a member, but only members can open the room, read or post to it. Open – Anyone can find this room (via search), open it, and read and write in (“post to”) it.
Select a privacy settingĮvery Lync chat room has a privacy setting, which controls who can find and participate in it. You can change the description at any time. Keep your description short (256 characters maximum), and write it so it helps others decide whether to request membership and whether to set up notifications to keep tabs on what’s being discussed in it.
When you create your chat room, click Description on the Create a room window, and enter an explanation of the room’s purpose. Changing a room name can create confusion for users who’ve set up notifications, or added your room as a Favorite. It’s a good idea, although, to find an appropriate name to start with and then stick with it. If you decide to change the room name later, the new name will be displayed for you and the room’s members and followers going forward. If it is, you’ll be prompted to pick another name. A room name can contain up to 256 alphabetical, numeric, or special characters, including spaces, in any combination.Ĭlick the Check Names icon to make sure it’s not already being used.
On the Create a room window, in Room Name, enter a name. When you create a chat room you’ll want to give it a unique and descriptive name. On the My Rooms page that opens, click Create A New Room. (If you don’t see these options, your Lync administrator hasn’t given you permission to create and manage chat rooms.) In the Lync main window, in the Chat Rooms view, click the Add a room button, then click Create a Chat Room on the drop-down menu.
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The following sections explain how to create, manage, and disable chat rooms. If you’ve been given authorization by your Lync administrator, you can quickly get started creating your own persistent chat rooms.
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